HUNTINGTON BRANCH LIBRARY MEETING ROOM POLICY

Use of the meeting room is under the general supervision of the Library Board of Directors and the direct supervision of the Branch Director.

The meeting room may be used by responsible community groups or organizations devoted to educational, cultural, or civic activities of general interest to the community. The rooms are available to non-profit organizations. Library sponsored or related activities will have priority over other requests. Juvenile and teen-age groups may use the room only when responsible adult supervision is provided.

Applications for use of the Glover Meeting Room should be made at least four (4) weeks in advance of the scheduled meeting. Applications for use of the Hawley Conference Room and the Kitchen should be made at least two (2) weeks in advance of the scheduled meeting.

General Rules and Conditions

  • The authorized representative is responsible for leaving the room in order, and returning the exit form.
  • The authorized representative assumes all liability for damage to or loss of library property incurred while on the premises.
  • The library is not responsible for injuries to participants attending the meeting.
  • Smoking is prohibited.
  • Alcoholic beverages are prohibited.
  • Misuse of the facilities will mean permanent revocation of the group’s privileges in both the main library and the branch library.
  • A $25.00 bond may be required at the discretion of the Library Board.
  • Meeting may be held only during normal operating hours, and cannot be booked within the first half hour of the library’s opening.

Fees

  • A fee of $5.00 will be charged for meetings held during regular library hours.
  • Fees must be paid when the application to rent the room is submitted. Payment can be submitted online using PayPal.
  • Fees may be waived at the discretion of the Library Board by petitioning the Board at their regularly scheduled meeting.

Cancellations

If the scheduled meeting is cancelled for any reason by the organization’s authorized representative, a refund will be given. If the library cancels the meeting, the organization’s representative will receive a refund or be able to reschedule the meeting when the room is available.

These rules may be changed at any time by action of the Library Board.